Whether it’s meticulously ordering supplies or managing the secure storage of files, office managers seem to know everything there is to know about being organized. Here are some things they understand that perhaps the messier of us don’t.
It’s easier just to clear up after others
It can be annoying having to clear up after colleagues or do an element of their work for them but sometimes it’s just easier. Not every office environment is simple, there are a lot of complex relationships within the workplace and the last thing an organized person wants to do is spend their precious time telling other people how to keep the office tidy.
Don’t touch that!
Even with the best intentions, someone can ruin a perfectly organized office without even realizing. It’s important to make rules for your office if you are the kind of person who likes everything to stay in its place.
Stationery makes everything okay
Keeping papers together is much more fun with novelty paperclips and note taking is enhanced when done with a beautiful pen.
There’s more to being organized than filing
While a good filing system is important, there’s more to being organized than just that. It’s about having place for everything and a plan for the office, no matter what comes along.
Proper storage is so important
If everything has a place then it’s much easier to keep things organized. For this reason, proper storage is very important. The office would no doubt be a mess if there wasn’t a filing cabinet in the corner and the same goes for all those little boxes and drawers that contain important things.
A good office manager knows that sometimes paperwork needs to be stored securely and offsite:can assist with that.
They know how to say no
No, the office doesn’t need a second printer. No, we don’t need that on the wall. No, we don’t need 15 catalogues selling the same thing….
It’s not about perfection
Being organized isn’t about perfection, it’s about practicality. Well-organized offices are so much easier to use because everything is tidy and easy to find. Others might see this as perfectionism but they’d certainly miss it if it wasn’t there.
There’s no such thing as miscellaneous
It’s easy to organize the obvious things like customer records but it’s the little things that can cause mess. If you have a miscellaneous folder or box, all you have is separate area for clutter to congregate.
Planning is so important
Being organized is all about good planning. Whether you’re organizing the masses or just planning a to-do list for the following day, it’s important to think a few steps ahead of everyone else.
It’s all in the detail
Those little details are things like colour-coded post-its, a place for everything and the most perfectly organized folder system on your computer. Organized people tend to see things differently and are able to pick out little details that can make everyone’s life easier.